Introduction
Hello Parents of Future Campers,
We are excited to welcome you to My Summit Adventures Summer Camp! This handbook was created to help ensure parents understanding of MSA Summer Camp Policies & Procedures. Maintaining a safe and positive camp experience is important to us for all campers and staff. Make sure you have read and understand all information below before Registration. You will be asked to confirm your agreement and understanding at time of Registration! We are all excited to begin and meet every one of you.
~Camp Director and Staff
We are excited to welcome you to My Summit Adventures Summer Camp! This handbook was created to help ensure parents understanding of MSA Summer Camp Policies & Procedures. Maintaining a safe and positive camp experience is important to us for all campers and staff. Make sure you have read and understand all information below before Registration. You will be asked to confirm your agreement and understanding at time of Registration! We are all excited to begin and meet every one of you.
~Camp Director and Staff
Who can join?
My Summit Adventures Summer Camp (MSA Summer Camp) is available to campers going into Preschool and Kindergarten for Kinder Camp and 1st-7th grade for our Kids Camp. MSA Summer Camp accepts campers from our surrounding communities. Registration is on a first come, first serve basis.
Enrollment is limited to:
Kinder Camp- 20 campers per week per location/Kids Camp- *60 campers per day/week
*may change
Enrollment is limited to:
Kinder Camp- 20 campers per week per location/Kids Camp- *60 campers per day/week
*may change
Registration
Registration will be online! You will be notified no later than 1 week regarding acceptance or if placed on a waiting list the first few weeks Registration opens-
Registration is not completed until all forms and payment is submitted. Invoices will be sent via Brightwheel.
Once confirmation of acceptance is sent, you will need to pay the $50 Kinder camp and/or $75 Kids Camp registration fee and first week before completion will be recognized. You will have one week to finalize before next person on waiting list is contacted and you lose your spot or get placed on the waiting list.
As registration continues and weekly sessions begin to fill up, you will be able to see the dates that are full and place yourself on a waiting list.
During the summer we will continue to accept enrollment for weeks that have available spots. For registrations made the day of attendance, there will be a $10 drop-in fee.
Registration is not completed until all forms and payment is submitted. Invoices will be sent via Brightwheel.
Once confirmation of acceptance is sent, you will need to pay the $50 Kinder camp and/or $75 Kids Camp registration fee and first week before completion will be recognized. You will have one week to finalize before next person on waiting list is contacted and you lose your spot or get placed on the waiting list.
As registration continues and weekly sessions begin to fill up, you will be able to see the dates that are full and place yourself on a waiting list.
During the summer we will continue to accept enrollment for weeks that have available spots. For registrations made the day of attendance, there will be a $10 drop-in fee.
Payment Options
We accept payments made online (Brightwheel App) or in-person with cash or check. Payments must be made prior to attendance. If payment is not made prior to attendance, your account will be charged a late fee of $25. Camper will be placed on a Do Not Attend list, if payment is not received by Wednesday of the week attending; that means they cannot stay and/or return until account is paid in full.
Make sure all in-person transactions are made with the Camp Lead or Camp Director. Do not give any payments to Counselors! They will be too focused on having a great time with campers and we do not want any risk of payments being misplaced. Any in-person transaction must be finalized with a receipt.
Make sure all in-person transactions are made with the Camp Lead or Camp Director. Do not give any payments to Counselors! They will be too focused on having a great time with campers and we do not want any risk of payments being misplaced. Any in-person transaction must be finalized with a receipt.
Cancellation/Refund Policy
Any changes in dates must be done by May 10th! After May 10th there will be a $40 Cancellation Fee charged for any weeks removed from initial Registration. Maximum charge of 5 weeks/$200. Daily Rate changes will be charged a $5 fee for any removal or movement in dates.
For example: If you register for 4 weeks, then decide to remove 2 weeks, there will be an $80 cancellation fee.
If you register for Tuesdays and need to remove a Tuesday and switch one to Wednesday (depending on availability), there will be a $10 charge.
Contact the Camp Director via email due to cancellation regarding a family or medical emergency. These will be taken on a case-to-case basis.
You pay for what you signed up for. There will be no credit for the time that a camper misses camp due to illness, vacations, or days off from camp. There will be an agreement where you will be asked to electronically sign during your online registration.
There will be no refunds if your child is suspended from camp. In the unfortunate event a camper is suspended or expelled from camp, the family will be held responsible for all fees stated on the contract. Make sure to go over the Camper Expectations carefully with your child!
For example: If you register for 4 weeks, then decide to remove 2 weeks, there will be an $80 cancellation fee.
If you register for Tuesdays and need to remove a Tuesday and switch one to Wednesday (depending on availability), there will be a $10 charge.
Contact the Camp Director via email due to cancellation regarding a family or medical emergency. These will be taken on a case-to-case basis.
You pay for what you signed up for. There will be no credit for the time that a camper misses camp due to illness, vacations, or days off from camp. There will be an agreement where you will be asked to electronically sign during your online registration.
There will be no refunds if your child is suspended from camp. In the unfortunate event a camper is suspended or expelled from camp, the family will be held responsible for all fees stated on the contract. Make sure to go over the Camper Expectations carefully with your child!
Waiting List
Make sure to register early AND know the weeks you need! Though there is no charge in adding weeks after May 8th, there is a smaller chance in getting enrolled. A Waiting List will be created for any weekly sessions that are at max capacity. Please know that we will do our best in contacting as soon as a spot opens up, to the next person in line on the list!
Once you are notified of an opening, please note you will have a limited time in deciding if you'd like to accept. In the email it will state how much time you have. This will vary depending on interest and time. We ask that if you change your mind and wish to be removed from the waiting list, you contact us as soon as possible to give those still interested a fair chance!
Once you are notified of an opening, please note you will have a limited time in deciding if you'd like to accept. In the email it will state how much time you have. This will vary depending on interest and time. We ask that if you change your mind and wish to be removed from the waiting list, you contact us as soon as possible to give those still interested a fair chance!
Campers Expectations Introduction
It is important to understand and abide by the following expectations. We feel that we can make this Summit Summer a success with all of your help! Please note: we are a safe place and do not tolerate any form of bullying! Parents will be contacted immediately if such behavior is happening. Make sure to read our Discipline Policy for more information. Let's make this summer a fun, safe and memorable one!
Please make sure your camper reads the following- Respect your:
SelfDo your best in recognizing when someone is not treating you the way you deserve to be treated- which is with kindness. Communicate with staff- let us know if you need help or someone to talk to. Be Honest Be Kind Be Positive Be Willing to try Help us help you! |
Fellow CampersKYHFOOTY. An easy way to remember to Keep Your Hands Feet & Other Objects To Yourself! Be respectful to other campers property. For example: if you see someone has their stuff on the floor, help pick it up or walk around it, don't step on top of it. It's little things like this that can cause hurting another's feelings. Be Kind. |
Counselors/StaffListen to your teachers/counselors! Our number one priority is your safety and wellbeing. When directions are given, there is a reason- follow them and find out what it may be! Remember to KYHFOOTY. Be respectful and Kind to us! We want summer to be fun for our campers, and for us, too! |
EnvironmentYou must RESPECT all buildings, playground areas, fieldtrip sites, and bus; they are NOT ours! Remember to be Courteous and Kind to all of the places that give us the chance to have an amazing summer camp. You are expected to help leave a place better than you found it, by keeping spaces clean and utilizing supplies/tools around you properly. |
Dress Code/Camp T-ShirtsCamp T-shirts
At the time of registration you will be able to select your campers t-shirt size. These t-shirts will be handed out to your campers first week at camp! We ask that they be worn on fieldtrip days to help counselors and fellow campers better recognize their groups. One camp t-shirt is provided with registration, if you would like to purchase another for $15 you may ask for size availability. What to wear?? Make sure your camper is wearing comfortable clothing that is not too small, or have inappropriate images/writing. Shorts should not be shorter than 4 inches above the knee. We do not have uniforms during the summer, but do ask that days of fieldtrips campers wear their camp t-shirts or similar color! Footwear with backstraps or tennis shoes. No flipflops; unless it is a swim/water day, which you will be notified in advanced. Absolutely nothing will be allowed at camp that is intended, recognized, or acknowledged by the Metro Gang Task Force as affiliation of a gang. |
FieldtripsKinder Camp
There will be 2 fieldtrips during this 6 week camp where we will need bus transportation. Fieldtrips will be posted on the calendar. Camp t-shirts will need to be worn for the 2 trips! The Independence Location will be walking to a neighboring splashpad and park some days, be sure to lookout for notices/signs regarding this! Camp shirts do not need to be worn for those trips. Kids Camp Every week campers will be going on 3 fieldtrips! Reference the Calendar for information regarding location and closest estimated time of arrival. If a camper is needing to be picked up during a fieldtrip, you will need to notify the Camp Director and Morning Lead. Camp t-shirts must be worn, or similar color! We will do our best in estimating our time of arrival back at campus, but ask for your patience if we are late! |
BRINGFor each day of camp we ask that you send your camper with a backpack, sack lunch, water bottle, sunscreen and comfortable shoes. Make sure to label as many things as possible so that each item returns home with their rightful owner! |
DON'T BRINGThe following items are better kept at home: tablets, toys, sport equipment (hard balls, bat, clubs, etc.), pets, skateboard/rollerblades, and money (unless it's a money fieldtrip). We are not responsible for any lost or stolen property.
|
Cell Phones/WatchesIf you would like your camper to have their cellphone or phone-watch on them, you MUST contact the Camp Director or Lead and notify them. Otherwise, if they are seen or used during camp time, they will be taken and held until pickup time. |
Snacks & Lunch
Snack
There will be one snack given daily for Kinder Camp and two snacks for Kids Camp. We will do our best in getting a variety of Food Allergy friendly snacks, however in the event that our snacks are unable to meet certain dietary restrictions, we will encourage parents to provide a snack from home. Extra snacks from home are welcome! We only provide one snack per snack time.
Lunch
We do not provide lunch. Campers will need to bring their own sack lunch from home. At the time of drop-off, we will make sure to check all bags and ensure that our campers have their lunch! If they do not, we will ask that a lunch be brought to them prior to lunch time. For any reason that a lunch is not provided, we will do our best in finding some variety of nutritious options, and charge a $5 fee to the account.
There will be one snack given daily for Kinder Camp and two snacks for Kids Camp. We will do our best in getting a variety of Food Allergy friendly snacks, however in the event that our snacks are unable to meet certain dietary restrictions, we will encourage parents to provide a snack from home. Extra snacks from home are welcome! We only provide one snack per snack time.
Lunch
We do not provide lunch. Campers will need to bring their own sack lunch from home. At the time of drop-off, we will make sure to check all bags and ensure that our campers have their lunch! If they do not, we will ask that a lunch be brought to them prior to lunch time. For any reason that a lunch is not provided, we will do our best in finding some variety of nutritious options, and charge a $5 fee to the account.
Drop-off/PickupKinder Camp
Drop-off will be at 9am. Doors will be locked while the Teacher and Teacher Assistant get ready for our campers and the day! One of the staff members will be waiting by the door ready to welcome you and your camper! At time of drop off and pickup, parents/authorized person will need to have their 4-digit code from Brightwheel where they will check-in and check-out with Teacher. Be sure a valid form of I.D is presented; staff are authorized to I.D at any time. Kids Camp Parents/authorized person will need to sign their camper in and out through Brightwheel using their 4-digit code. Summer staff are authorized to I.D at any moment. Please note: You are welcome to pickup any time before 12:30pm/5:30pm (Half Day/All Day). |
*Early Drop-off/Late Pickup*Early Drop-off
Only available for Kids Camp! Parents will be able to drop off their camper as early as 8:15am. There will be a $5 per day or $20 per week charge that will be billed to your account. Roll will be taken. Camp starts at 8:45am. Late Pickup Kinder Camp ends at 12:30pm and Kids Camp ends at 12:30pm/5:30pm (Half Day/All Day). Make sure to make proper arrangements for your camper to be picked up on time. Late pickups will be charged $1/minute after end time. |
Safety Procedures
Staff are trained in CPR & First Aid. There will always be a First Aid Kit on site, bus, and fieldtrips. In the event a camper sustains a minor injury, the counselor at the scene will fill out an Incident Report and the Lead on site will call by phone, or let parent know during pickup, depending on the severity! If an injury potentially requires professional medical attention, we will contact parents immediately to notify them of the situation and seek their guidance on whether they'd like us to have their camper wait until they can be picked up or have us contact emergency services. If injuries are potentially life-threatening, understand that emergency medical professionals will be contacted immediately, then parent or emergency contact.
Emergency Contacts
If parent/guardian is unable to be reached, emergency contacts will be contacted. Make sure when registering that you include entrusted individuals to your Emergency Contact list.
Incident Report
At the event of injury, an Incident Report will be filled out for our records. You can request a copy of your child's Incident Report at any time.
Pickup & I.D's
To ensure the safety of all campers, we ask that at the time of pickup, a valid form of I.D (identification) is presented. If name on I.D does not match an Authorized Pickup person, a phone call will be made to the primary account holder for verification.
Sick Camper
To keep all campers safe and healthy, we need all campers who are sick to stay home and focus on getting better. If a camper is unwell during camp, we will check their temperature to ensure it is not a fever, encourage hydration, and if symptoms continue, we will phone home for pickup. Fever will result in immediate phone home and separation from group.
Emergency Drills
There will be emergency drills done during camp to help campers know what to do in the event of a fire, earthquake, or intruder. We take these drills seriously and encourage conversation about the three events at home so campers can understand the importance of practicing drills!
Emergency Contacts
If parent/guardian is unable to be reached, emergency contacts will be contacted. Make sure when registering that you include entrusted individuals to your Emergency Contact list.
Incident Report
At the event of injury, an Incident Report will be filled out for our records. You can request a copy of your child's Incident Report at any time.
Pickup & I.D's
To ensure the safety of all campers, we ask that at the time of pickup, a valid form of I.D (identification) is presented. If name on I.D does not match an Authorized Pickup person, a phone call will be made to the primary account holder for verification.
Sick Camper
To keep all campers safe and healthy, we need all campers who are sick to stay home and focus on getting better. If a camper is unwell during camp, we will check their temperature to ensure it is not a fever, encourage hydration, and if symptoms continue, we will phone home for pickup. Fever will result in immediate phone home and separation from group.
Emergency Drills
There will be emergency drills done during camp to help campers know what to do in the event of a fire, earthquake, or intruder. We take these drills seriously and encourage conversation about the three events at home so campers can understand the importance of practicing drills!
Medication
Staff do not diagnose injuries or illnesses and may not give any form of medication. In the event of an accident, staff will administer basic First Aid; for injuries needing advanced care, reference Safety Procedures found above. M.S.A.S.C staff are not authorized to give any medication to campers without a Medication Form! Any camper medication will be stored away from other campers.
Discipline Policy
Campers who fail to meet behavioral expectations will be given a warning and may be separated from group activities until they demonstrate that they have corrected their behavior. Campers with repeated behavior problems will be asked to fill out a behavior assessment form called a “Think Sheet,” where they will identify their own behavior infractions and devise a plan with the Camp Director to self-correct. A camper who violates his/her behavior plan and is required to fill out a second behavior assessment form may be subject to suspension from the Summer Camp for up to one week. A third infraction may result in expulsion from My Summit Adventures Summer Camp.
Any sort of teasing, intent of physical harm to any campers or staff, inappropriate language and/or gestures, or vandalization will be resolved in a more accelerated disciplinary format. Parents will be notified and camper will be placed on probation signing a "Think Sheet" where if broken, will result in suspension for up to a week; depending on severity of the situation. Repeated behavior after suspension will result in further suspension or removal of summer camp.
There is ZERO TOLERANCE for the following: weapons of any kind, alcohol/drugs/nicotine products, sexual behavior, bullying
Bullying is defined as- Imbalance of power (older vs younger, larger vs smaller, little vs many); Repetition; Intent to harm, intimidate, or coerce
We want all our campers to be safe and feel safe at My Summit Adventures Summer Camp!
Any sort of teasing, intent of physical harm to any campers or staff, inappropriate language and/or gestures, or vandalization will be resolved in a more accelerated disciplinary format. Parents will be notified and camper will be placed on probation signing a "Think Sheet" where if broken, will result in suspension for up to a week; depending on severity of the situation. Repeated behavior after suspension will result in further suspension or removal of summer camp.
There is ZERO TOLERANCE for the following: weapons of any kind, alcohol/drugs/nicotine products, sexual behavior, bullying
Bullying is defined as- Imbalance of power (older vs younger, larger vs smaller, little vs many); Repetition; Intent to harm, intimidate, or coerce
We want all our campers to be safe and feel safe at My Summit Adventures Summer Camp!
Finally...
We want to thank you once again for choosing My Summit Adventures Summer camp for your child/ren. If at any time you have questions regarding Policies and Procedures, please reference back to this page. A physical copy will be given at any time upon request. For any questions or clarification, feel free to contact the Camp Director via the Contact Tab. We cannot wait to begin and have your camper share their fun experiences with you and loved ones regarding their Summit Summer!
